Lean Coffee

Lean Coffee Retrospective Format

To Discuss

What topics should we discuss?

Invite participants to propose topics they'd like to discuss by writing them on sticky notes or a shared board. Encourage a wide range of ideas related to the team's work, challenges, or areas for improvement.

In Progress

This is currently being discussed.

Once a topic is selected for discussion, move its sticky note or card to this column. Facilitate the conversation, ensuring everyone has a chance to contribute their thoughts and perspectives.

Discussed

These topics have been discussed.

After a topic has been thoroughly explored, move its sticky note or card to this column. Summarize any key takeaways, action items, or decisions made during the discussion.

When to use this retrospective

• When you want to encourage open discussion and collaboration within your team.
• When you need to surface new ideas, address challenges, or explore opportunities for improvement.
• When you want to foster continuous learning and knowledge sharing among team members.
• When you prefer a flexible, democratic approach to setting the meeting agenda.

Suggested icebreaker questions

• If you could learn any new skill instantly, what would it be?
• What's the most interesting or unusual hobby you've tried?

Ideas and tips for your retrospective meeting

• Encourage participants to propose a wide range of topics, both technical and non-technical.
• Use a timer to ensure discussions stay focused and move at a good pace.
• Rotate the facilitator role among team members to promote shared ownership.
• Follow up on action items or decisions made during the meeting.
• Consider using an online board or tool to capture and vote on topics remotely.