Hopes and Fears Retrospective

Sprint retrospective idea – Discover what drives your team to unlock their potential.

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What is the Hopes and Fears Retrospective?

They say that sharing is caring, and in this retrospective template the team will share their hopes and fears for an upcoming project or sprint.

The goal of this approach is two-fold.

The first, is to ease any worry or uncertainty within the team, by openly discussing their concerns. Seeing that your concerns are shared by others can help team members feel validated whilst also developing bonds in the team through shared empathy. This will also prompt the team to begin planning actions to mitigate these potential problems.

The second, is to motivate. Discussing what you’re excited about and sharing that enthusiasm is a great way to pump up the team!

“May your choices reflect your hopes, not your fears.” – Nelson Mandela

The Hopes and Fears Retrospective Template


Hopes
What are the ambitions of each member of the team? What aspect of the project are they looking forward to? What is it that they want to see happen in the future? What do they not want to see happen in the future? Asking the team what their hopes are helps them envision the future, explore possible futures and gives everyone a common goal to strive for.

Fears

What have team members experienced from similar scenarios in the past? What unknown factors might the team be facing and be apprehensive about? What do they not want to happen? These are things that might be holding them back from reaching an outcome. For some people, the fear of something is also what might drive improvement such as as being fearful of a bad deploy might increase quality testing protocols.

The combination of both hopes and fears helps to give you insight into what is driving the team and how this can impact your next sprint cycle.

Suggested Icebreaker questions for Hopes and Fears

  • What’s something you hoped for or feared when you were growing up?
  • Which of your hopes has been realized?
  • How have you conquered your fears in the past?

Retro Rehearsal

Invite your team to rehearse the retro referencing the planning of a surprise party.

For example, when planning a surprise party, what are your hopes and fears?

Ideas and tips for your Hopes and Fears retrospectives

  • A great ice breaker for this might be to ask people to reflect on something that they had hoped or feared when they were growing up and to share what their outcomes were.

  • Set the stage. Welcome people to set the tone of the meeting and give them a safe space to share ideas. A great way to do this is to ask “Can we begin now?” and waiting for people to begin.

  • Make brainstorming anonymous to allow people to feel safe when contributing their thoughts. People will feel more engaged when they feel like they can air what they need to.

  • A thank you goes a long way. Give a shout out to the team at the end of the meeting.

  • Whether you are running this activity remotely or face to face, it can be intimidating for people to share. Reminding people of Chatham House rules, pointing to certain aspects of the team’s agreement or giving people permission for people to share as much or as little as they want can help to open up people to the conversation.

  • This particular retrospective format idea is that it is not just tied to project outcomes or deliverables. The hopes of the team might include more personal aspects such as team bonding, cohesion, and a sense of appreciation.

  • In face to face meetings, doing things digitally allows you to collect ideas, vote and comment anonymously, and saves manual collation. If running your meeting digitally, use a video conferencing tool to give that personal touch.

How to run a Hopes and Fears Retrospective in TeamRetro

Start Agile Retrospective

Start your retrospective in a click
Log into TeamRetro and choose your sprint retrospective template.

Invite Your Team
Invite your team easily – no separate accounts needed
Send an email invite, a link or add to your Slack channel to get people started quickly. SSO options are also available.
Agile Retrospective Brainstorm
Time to brainstorm
Each team member can now brainstorm individually under each topic. This avoids group think and allows everyone to have their say. They can indicate when they have finished, or you can set a timer so that you know when to move onto the next stage.
Grouping of ideas after brainstorming in a retrospective meeting
Group related ideas
Drag and drop  related ideas to combine them for easier voting. TeamRetro can also automatically suggest ideas that are similar, saving you and your team valuable time.
Grouping of ideas after brainstorming in a retrospective meeting
Vote independently to avoid anchoring
Each team member votes on what they would most like to discuss further. The results won’t be displayed to everyone until you advance to Discuss.
Grouping of ideas after brainstorming in a retrospective meeting

Discuss the most important things first
You and your team discuss the top voted ideas and can capture deep dive comments.  Presentation mode allows you to walk your team through ideas one-by-one and keep the conversation focused.

Grouping of ideas after brainstorming in a retrospective meeting

Review and create actions

Easily facilitate discussion by bringing everyone onto the same page. Create action items, assign owners and due dates that will carry through for review at the next retrospective.

Grouping of ideas after brainstorming in a retrospective meeting

Share the results
Once you have finished your retro, you can share the results and actions with the team. Your retro will be stored so you can revisit them as needed.

Congratulations! You’ve just run a retro like a boss.
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